Vendor Guidelines & Requirements
Saturday, December 12, 2026 | 9:00 AM – 3:00 PM
Location: High Street near Taggart Hall, Romney, WV
Vendor Fee: $20 per 10' × 10' space
Registration & Payment Deadline: November 25, 2026
We're excited to welcome vendors to the 2026 Christmas in Romney Christkindl Market!
This year's market will be located along High Street near Taggart Hall in downtown Romney, providing a prime shopping location before and after the annual Christmas in Romney Parade, which begins at 12 PM.
With holiday shoppers, parade spectators, and families gathering downtown for the festivities, this is a wonderful opportunity to showcase your products and celebrate the holiday season with our community!
Please review the following guidelines carefully before submitting your application.
1. Vendor Registration & Fees
The vendor registration fee is $20 per 10' × 10' space.
All vendor applications must be completed in their entirety.
Applications and payments must be submitted no later than November 25, 2026.
Registration is not considered complete until both the application and payment have been received.
All applications are subject to review and approval by Christmas in Romney organizers.
If your application is denied, you will be contacted by November 25, 2026, and your vendor fee will be refunded.
Submission of an application and payment does not guarantee vendor acceptance.
2. Town of Romney Vendor Permit - Click here
All participating vendors must have a valid vendor permit issued by the Town of Romney.
If you obtained a vendor permit for the 2026 Summer Harvest Festival full year, you do not need to obtain another permit. Town of Romney vendor permits are valid for the calendar year.
Vendors who do not already have a valid 2026 permit are responsible for obtaining one before participating in the market.
Any additional permits or approvals required for specific products, including food and beverages, are the responsibility of the vendor.
3. Vendor Spaces & Equipment
Each registered vendor will receive a designated 10' × 10' space.
Vendors are responsible for providing their own tents, tables, chairs, displays, and any other equipment needed for their booth.
Electricity will NOT be provided.
All tents must be properly secured with appropriate weights or anchors to ensure safety.
Vendors must keep displays and merchandise within their assigned spaces and maintain clear walkways for shoppers.
Vendors are responsible for keeping their booth areas clean and removing all trash and equipment at the conclusion of the event.
4. Weather & Outdoor Conditions
The 2026 Christkindl Market is a RAIN OR SHINE event.
Vendors must be prepared for cold temperatures, rain, wind, and other seasonal weather conditions.
Vendors are responsible for providing adequate weather protection for themselves, their merchandise, and their equipment.
All tents must be properly secured with appropriate weights or anchors.
Vendors are expected to participate regardless of weather conditions and remain set up for the entire event from 9 AM–3 PM.
Event organizers reserve the right to modify or cancel the event if conditions become unsafe.
5. Event Hours & Required Participation
Market hours are 9:00 AM–3:00 PM on Saturday, December 12, 2026.
All vendors are required to remain fully set up and operational for the entire duration of the event.
Early breakdown, packing up, or departure before 3:00 PM is not permitted.
Vendors should plan to have sufficient inventory, supplies, and staffing to remain open throughout the market.
The annual Christmas in Romney Parade begins at 12 PM in downtown Romney. Vendors are encouraged to take advantage of shopping opportunities both before and after the parade.
Specific setup, unloading, and parking instructions will be communicated to approved vendors before the event.
All booths must be ready for shoppers by 9:00 AM.
6. Products & Application Review
Vendors must provide an accurate description of the products they plan to sell.
Up to five (5) product images must be attached to the application to help organizers review merchandise and vendor offerings.
Vendors may only sell merchandise consistent with the products described in their approved application.
Christmas in Romney organizers reserve the right to review applications, manage vendor selection, and determine appropriate vendor participation.
If an application is denied, the applicant will be notified by November 25, 2026.
7. Vendor Fee & Refund Policy
The vendor registration fee is $20 per 10' × 10' space.
ALL VENDOR FEES ARE NONREFUNDABLE.
The market will take place rain or shine.
No refunds will be issued for vendor cancellations, no-shows, early departures, inclement weather, or event cancellation.
Applicants whose applications are denied will receive a refund of their registration fee.
8. Vendor Responsibilities & Safety
Vendors are responsible for the setup, operation, supervision, and breakdown of their booths.
All equipment, merchandise, and displays must be maintained in a safe and secure manner.
Vendors must follow any instructions provided by event organizers regarding booth placement, access, pedestrian safety, and event operations.
Vendors are responsible for complying with applicable local and state regulations governing their products and sales.
Vendors are responsible for their own merchandise, equipment, and personal belongings throughout the event.
9. Application Deadline & Communication
The deadline to submit your completed application and vendor payment is November 25, 2026.
Applications must include all required business information, product descriptions, photographs, and acknowledgments.
If your application is denied, you will be contacted by November 25, 2026.
Additional event details, including vendor setup instructions and arrival information, will be communicated to participating vendors before December 12th.
Vendor Agreement
By submitting an application for the 2026 Christmas in Romney Christkindl Market, I acknowledge that I have read, understand, and agree to all vendor guidelines and requirements.
I understand that this is a rain-or-shine outdoor event and that I am responsible for preparing for seasonal weather conditions, supplying and securing my own equipment, and obtaining a valid Town of Romney vendor permit.
I agree to remain fully set up and operational for the entire event on December 12, 2026, from 9:00 AM to 3:00 PM, with no early breakdown or departure.
I understand that all vendor registration fees are nonrefundable, regardless of weather conditions, personal cancellations, no-shows, or event cancellation. Applications that are denied by event organizers will receive a refund.
